Meeting Information

New Orleans Marriott

Official Venue & Headquarter Hotel

The official meeting venue and headquarter hotel is the New Orleans Marriott. All events occur at the hotel, making it the preferred lodging choice. INS has reserved a block of rooms at a special rate exclusively for INS meeting attendees.

The hotel is centrally located in the heart of the city’s famed French Quarter, and is within walking distance of premier attractions such as Jackson Square and the world-famous Bourbon Street. Louis Armstrong New Orleans International Airport, the arrival point for most attendees, is located 13 miles from the hotel.

Hotel booking information will be available when registration opens, typically in October.

Program Information

Welcome to INS New Orleans 2025!

Vonetta Dotson, PhD, New Orleans Program Committee Co-Chair
Vonetta Dotson, PhD Program Co-Chair

INS 2025: Translational Science for Brain Health Equity

We are thrilled to return to New Orleans for the first time since 2017! This wonderfully diverse and resilient city provides an ideal setting for our conference themes. We look forward to an inspiring scientific program and hope you will join us to experience the rich array of offerings in food, culture, and the arts that make New Orleans such a unique city! Please bookmark this page for additional meeting highlights over the upcoming months!
Jessica Fish, PhD, New Orleans Program Committee Co-Chair
Jessica Fish, PhD Program Co-Chair
Message from Vonetta Dotson & Jessica Fish, 2025 INS Program Committee Co-Chairs:
Over the past decade, public interest in brain health has surged. Concurrently, neuropsychology research and practice have broadened their scope to not only address brain-based disorders and understand healthy cognitive functioning, but also promote brain health. This involves optimizing brain functioning across cognitive, emotional, behavioral, and motor domains in both healthy and clinical populations. This broader perspective redefines the role of neuropsychologists, emphasizing prevention, quality of life, and overall well-being, thus enhancing our impact worldwide. Neuropsychology has a responsibility to ensure that this impact is felt equitably across all individuals and communities. It has long been recognized that social determinants affect brain health, with some communities facing higher risks for negative brain health outcomes and greater obstacles to quality healthcare and behaviors that support brain health. Now, it is imperative to move beyond merely acknowledging these inequities and actively work to reduce them. Central to this effort is conducting translational research that directly benefits brain health and promotes brain health equity. These considerations inspired the theme for the 2025 Annual Meeting in New Orleans: Translational Science for Brain Health Equity  We invite abstract submissions aligned with this theme, including those that explore social determinants affecting the risk, assessment, and treatment of neuropsychological conditions; provide insights into interventions and the optimization of brain health; or address the implementation of research into neuropsychological service delivery. We particularly encourage submissions that focus on minoritized and underrepresented groups, such as racially and ethnically minoritized populations, LGBTQ+ individuals, low socioeconomic groups, and rural communities. Acknowledging that brain health is a lifelong process, and that age is a key diversity consideration, we welcome submissions that incorporate a lifespan perspective and those addressing the intersectionality of age with other diversity aspects. As in previous years, we also encourage submissions that offer unique insights into the neuroscience of healthy and disease states, innovations in measurement and assessment, novel applications of technology in our field, and international perspectives and collaborations.
Programming includes keynote speakers and invited symposia on research, practice, and professional development topics including:
  • Brain health equity across different life stages
  • Services for individuals with sensory impairment
  • Resiliency in professional settings
  • Implementation science
  • Funding for translational and health services research
  • Innovative approaches to incorporating technology into neuropsychological assessment

Programming

Poster Size

POSTERS MUST NOT EXCEED 48″ wide (1.2 m) by 48″ high (1.2 m)
See 3 acceptable poster examples below

Allowable Poster Size

Please remember that your printed poster should measure no more than 48 inches (1.2 meters) wide by 48 inches (1.2 meters) high. Please ensure your poster is no larger than these dimensions, as each poster board will be shared by two authors. Please see examples of acceptable sizes below.

Finding Your Final Poster Number

To find your assigned session and your final poster board number, please visit the searchable meeting program on the INS website TBA. Search by your name or abstract title to find your assigned poster session. Your final poster number will be displayed under your abstract title. If you have any difficulty finding your final poster number, please email abstracts@the-ins.org.

Onsite Instructions

As a reminder, all poster sessions are 70-75 minutes and will take place in the Acadia Room of the Grand Ballroom on the 3rd Floor.  Please arrive no earlier than 10 minutes prior to your session to mount your poster. A volunteer will be available to distribute tacks and assist authors as needed.

The presenting author must be present at the poster session and is expected to remain with the poster to entertain questions for the duration of the session. Poster authors are encouraged to bring copies of their abstract or a handout for interested viewers.

Poster Symposia: Poster symposia occur during regular poster sessions but are grouped together to allow authors to provide a cohesive discussion about their selected topic.

Preparing Your Poster

Remember it is not necessary to include your final poster number on your poster itself. Include the abstract title and authors at the top of your poster in large, bold lettering. Keep in mind that all text and illustrations should be easy to read from a distance of approximately six feet (or two meters), and it is helpful to add visual elements such as graphs, diagrams, tables, etc., to pique viewer interest, and help them move through your major points. Your poster does not need to include your verbatim abstract; instead we recommend summarizing only the most important details of your background, hypothesis, methods, results, and conclusions.

Coming Soon!

Call for Abstracts

General Info

Late Breaking Abstract Submission
Now Open Closes: Oct 9, 2024
Late breaking abstract submission is now open! Please read ALL submission guidelines and available presentation formats carefully before you submit. Submissions that do not adhere to posted guidelines may not be considered. Download the Call for Abstracts PDF or continue reading below for complete submission details.
  • INS Membership is not required to submit. INS members will receive discounts on meeting registration and CE fees (if annual dues are paid at the time of registration).
  • Accepted abstracts must be presented by the designated presenting author or by their representative. The corresponding author must formally communicate any changes in the presenting author to abstracts@the-ins.org.
  • Presenters and any authors who will attend the meeting must register and pay a registration fee (CE Workshops require a separate registration, and there is an additional fee to receive CE for plenary and invited symposia). All authors are personally responsible for the arrangement and payment of their personal meeting registration, accommodations, travel, and other meeting-related expenses.
  • Presenting authors must indicate their student status for award consideration.
  • In order to submit, authors must agree to the participant code of conduct.
  • Please Note: All abstract notices are ONLY sent via email to the Submitting Author. It is the submitting author’s responsibility to share any important notices with co-authors.
Schedule Considerations
  • By submitting, authors commit to be available to present on the date and time they are assigned. Accepted abstracts may be scheduled at any time during the four-day meeting at the discretion of the Program Chairs.
  • There is no limitation on the number of submissions, but authors are asked to use discretion because submitting multiple abstracts is likely to create scheduling problems.
  • The submission deadline has been extended! All abstracts are due by Sunday August 25, 2024 at exactly 11:59pm U.S. Eastern Time (-0400 UTC). All abstracts and symposia must be fully submitted by this time in order to be considered. No late submissions will be accepted. Any abstracts that remain in draft status beyond this deadline will not be considered.
  • All submissions must be made online. Submit abstracts at bit.ly/INS-2025-abstracts (including paper, poster, and symposium abstracts). Symposia proposals must be submitted separately, at bit.ly/INS-2025-symposia.
  • Late breaking abstracts will be accepted, beginning in September and due by October 9, 2024. Late breaking submissions will only be considered as posters, which if accepted, will be presented during a designated late breaking poster session on Saturday February 15, 2025. Complete details will be provided at a later date.
  • The body of submitted abstracts may not exceed 500 words. Paper and Poster submissions must be organized under the following four headings: Objective, Participants and Methods, Results, and Conclusions.
  • Submissions will be published exactly as received. Please proofread carefully before submitting. Once the deadline has passed, we may decline to accommodate requests to correct typos or other errors made during submission.
  • Abstracts may be edited after they have been submitted, but ONLY prior to the submission deadline, and only by the submitting author within the submission system. If an abstract is returned to draft for editing purposes, it MUST be fully re-submitted by the submission deadline in order to be considered.
  • Once the submission deadline has passed, only minimal changes to the formal abstract may be accommodated (including author changes or other crucial content changes, but not to correct typos or simple author-entry errors). Author changes AFTER the posted submission deadline must be emailed to abstracts@the-ins.org for approval and processing. INS reserves the right to decline to accommodate corrections.
  • For questions regarding abstract submission, please contact abstracts@the-ins.org.
Authors may submit individual abstracts for Poster or Paper consideration, or a complete Symposium Proposal, which consists of a symposium summary (submitted by the chair) plus 4-5 linked abstracts.
  1. Poster Sessions: Posters are an effective and popular method for communication of scientific information, providing a more intimate forum for informal discussion than is permitted by regular platform presentations. Poster sessions are typically arranged according to submission category at the discretion of the Program Chairs. Poster presenters are expected to stay with their poster for the duration of the session (typically from 60-90 minutes) to discuss their abstract and answer questions.
  2. Paper Sessions: Paper sessions are topical oral sessions, arranged at the discretion of the Program Chairs. Five to six outstanding abstracts are typically selected for each paper session. Each presenter is given approximately 14-18 minutes (depending on the session) for oral presentation and audience discussion. A moderator will introduce speakers, encourage discussion, and keep the session running on time through strict adherence to stated time limits.
    • While nearly 25% of submissions request oral presentation, we can only accommodate approximately 5% of these as papers due to the constraints of our program. The remaining accepted abstracts will be given the opportunity to present a poster.
  3. Symposia Sessions: Symposia are topical platform sessions dealing with specific issues in clinical neuropsychology. Each symposium must be pre-organized by a single chair, and submitted as an integrated session proposal (consisting of a summary/overview and 4-5 participating abstracts). Symposium proposals that do not meet these criteria will not be considered. The symposium chair is SOLELY responsible for ensuring their symposium proposal is complete and submitted as described.
    • A complete symposium proposal consists of an overview Summary—submitted by the symposium Chair—plus 4-5 Participating Symposium Abstracts (which may be submitted by the chair ,or by the chair’s selected symposium participants). Symposium abstracts should be closely linked and integrated. Participating symposium abstracts must be linked to the Summary within the submission system.
    • Symposia are typically allotted between 75-90 minutes. Each session should be divided between the participating abstracts, and also should include time for a review led by the symposium organizer or a discussant (which should correspond to the symposium summary), as well as a dedicated question and answer period. In the case of a symposium that expresses divergent views on a controversial topic, two longer debate-style talks may also be appropriate.
  • All submissions will be peer reviewed by several members of the Program Committee, who are selected according to their expertise in that category. The Program Committee Chairs will make the final decision on all submissions.
  • Abstracts will be rated on scientific merit, relevance, breadth of audience interest, and quality—including compliance with posted guidelines. Authors should proofread submissions and check for proper English usage prior to finalizing their submission(s).
  • Submitting authors must adhere to the following guidelines:
    • All abstracts must consist of original work. Abstracts submitted to other meetings or that have been previously published should not be submitted and will not be considered.
    • All research, results, and conclusions must be final at the time of submission. Abstracts that are promissory in nature will not be considered.
    • Case reports may be submitted, but should clearly describe the uniqueness of the case and how it addresses critical knowledge gaps in the field.
  • Submitting authors will be notified of acceptance decisions by the end of September 2024, and schedule assignments will be sent by the end of October 2024. Abstract notices are sent only to the submitting author.
  • Abstracts that are accepted and presented at the meeting will be published after the meeting in a supplemental issue of the Journal of the International Neuropsychological Society: JINS.
Each abstract must be submitted under one of the categories listed below. Each abstract must also select at least one (or a maximum of up to three) relevant keyword(s).
  • Acquired Brain Injury (TBI, Concussion, Cerebrovascular Injury and Disease – Adult)
  • Acquired Brain Injury (TBI, Concussion, Cerebrovascular Injury and Disease – Child)
  • Addiction / Dependence
  • ADHD / Attentional Functions
  • Aging
  • Anoxia / Hypoxia
  • Assessment / Psychometrics / Methods (Adult)
  • Assessment / Psychometrics / Methods (Child)
  • Autism Spectrum Disorders / Developmental Disorders / Intellectual Disability
  • Behavioral Neurology / Cerebral Lateralization / Callosal Studies
  • Brain Health Equity
  • Brain Health / Positive Neuropsychology
  • Cancer
  • Career Development / Education / Training
  • Cognitive and Affective Neuroscience
  • Connectomics
  • Cross Cultural Neuropsychology / Clinical Cultural Neuroscience
  • Dementia (Alzheimer’s Disease)
  • Dementia (Non-AD)
  • Disorders of Consciousness / Delirium
  • Drug/Toxin-Related Disorders (Non-Addiction)
  • Emotional, Social and Social Cognitive Processes
  • Epilepsy / Seizures
  • Executive Functions / Frontal Lobes
  • Forensic Neuropsychology / Malingering / Noncredible Presentations
  • Genetics / Genetic Disorders
  • Infectious Disease (HIV / COVID / Hepatitis / Viruses)
  • Intervention / Rehabilitation
  • Language and Speech Functions / Aphasia
  • Learning Disabilities / Academic Skills
  • MCI (Mild Cognitive Impairment)
  • Medical / Neurological Disorders / Other (Adult)
  • Medical / Neurological Disorders / Other (Child)
  • Memory Functions/Amnesia
  • Mood and Anxiety Disorders
  • Movement and Movement Disorders
  • Multiple Sclerosis / ALS / Demyelinating Disorders
  • Neurodegenerative Disorders
  • Neuroimaging
  • Neurophysiology / EEG / ERP
  • Neuropsychiatry / Psychopharmacology
  • Neurostimulation / Neuromodulation
  • Other
  • Prenatal / Perinatal Factors / Prematurity
  • Psychiatric Disorders
  • Schizophrenia / Psychosis
  • Service Evaluation / Program Development
  • Sleep and Sleep Disorders
  • Teleneuropsychology
  • Vascular Brain Health (Adult)
  • Vascular Brain Health (Child)
NEW for 2025! The INS Special Interest Groups (SIGs) will be highlighting selected paper and poster abstracts related to their interest areas at NOLA 2025. To be considered, please include the relevant SIG name as a keyword during the submission process (scroll to keywords beginning with “SIG” to see the complete list).

Registration

Coming Soon!

Coming Soon!

INS PRICING

 

INS Meeting Registration Pricing

 

INS registration includes access to all plenaries, invited symposia, poster sessions, paper sessions, symposia sessions, awards ceremony, student events, coffee breaks, social events, and exhibit hall.

New Orleans, LA
February 12 – 15, 2025

INS Early Registration

 

INS Professional Member
$250
INS Emeritus Member
$115
INS In-Training Member (Student)
$100
Non-Member Attendee
TBA

In-Training membership for high income countries is $54 per year.  JOIN HERE and get the In-Training Member registration discount.

 

All CE workshops and CE credit for plenaries and invited symposia are additional and require registration.

INS CE Workshop Pricing

 
 3-Hr CE Workshop1.5-Hr CE Workshop Breakfast1.5-Hr CE Invited Symposium1-Hr CE Plenary
INS Professional Member
$75
$60
$30
$20
INS Emeritus Member
$55
$40
$30
$20
INS In-Training Member (Student)
$55
$40
$30
$20
Non-Member Attendee
$90
$70
$40
$30

$75 surcharge added to all on-site meeting registrations-not including CE changes, which are allowed up to 24 hours prior. CE workshop changes cannot be guaranteed due to various factors (e.g., room capacity).

Accompanying Person Ticket ($105): Non-scientific guests must be registered as an accompanying person, and may attend the awards ceremony, welcome reception, and conference-wide coffee breaks. Accompanying person registration does not include admittance to any scientific or plenary sessions.

Returned Payment & Cancellation Policy:

All full and partial cancellations must be submitted via email to: registration@the-ins.org (cancellations are not accepted by phone).

Granted refunds will be issued within 3-5 weeks of the date of the request and will be issued via the original payment method.

All returned checks or contested payments are subject to a $30 processing fee.

Each full or partial cancellation is subject to the following fee schedule:
Until Jan 9: Refund less a $50 fee (Students: less a $20 fee).
Until Jan 30: Refund less a $75 fee (Students: less a $30 fee).
After Jan 30: No refunds after this date.

The International Neuropsychological Society (INS) is not liable for any illness acquired from or during attendance at the 2025 INS 53rd Annual Meeting at the New Orleans Marriott. Neither INS, the meeting site/venue, or any attendees can be held liable if an attendee becomes sick during or as a result of attendance at the INS Annual north American Meeting. By attending the meeting in person, you are agreeing to this waiver of liability.

Travel Information

Visit the New Orleans Marriott Website
Contact Information:
Phone: +1.504.581.1000
Fax: +1 504-523-6755
 
INS has contracted a special room rate of $229.00 USD per night for meeting attendees. You will receive a passkey and hotel booking information on your meeting registration confirmation. Meeting registration will open in mid-October.

If you require a formal invitation letter in order to attend the upcoming meeting in New Orleans, Louisiana,

Please download and complete 

then email it to: registration@the-ins.org

The Science Committee’s Travel Grant aims to support attendance of INS members from low/middle income countries at our annual conference. The awards target individuals who are conducting excellent research, but who might be otherwise unable to attend due to financial limitations. Student/trainee or early career INS members from low/middle income countries who have submitted abstracts for oral or poster presentations are eligible to apply.

Travel Grant applications will close on Friday, October 18, 2024.

You must be logged in as a current INS in-training or early career (professional) member to access this form.

Exhibitors

SPONSORS AND EXHIBITORS

Visit Our Sponsors & Exhibitors in New Orleans!

All attendees are invited to stroll through the INS Exhibit Hall, located in the Acadia Room in the Grand Ballroom on the 3rd Floor. Take advantage of discount prices on many journals, books, testing materials, and more, offered especially by our exhibitors for registered INS attendees.

Exhibit Hall Hours​ – Subject to Change After Schedule Posted

Wed Feb 122:15 PM–6:15 PM
Thu Feb 138:15 AM–1:15 PM, 2:15 PM–5:30 PM
Fri Feb 149:00 AM–12:45 AM, 1:45 PM–5:00 PM
Sat Feb 158:30 AM–12:15 PM

New Orleans 2025 Sponsors & Exhibitors (Continually Updated)

Cambridge University Press
www.cambridge.org

Guilford Press
www.guilford.com

University of Utah Health
healthcare.utah.edu

 

FAQs Frequently Asked Questions

DEADLINES for New Orleans Meeting Partners

DUE Thursday, January 21, 2025

Application Materials

Artwork & Logo 

Digital Ad Artwork and Logo Virtual/Mobile App Artwork Sample Flyer or brochure for bag insert

ARTWORK SPECIFICATIONS

• See Artwork Specifications and Guidelines Dropdown

VENUE & ACCOMODATIONS

New Orleans Marriott

EXHIBIT BOOTHS

• Booths can be ordered through January 21, 2025 contingent upon availability.

• Exhibit booth location requests are assigned in the order of application and payment receipt and overall flow. 

• Shipping and Electrical details are attached and for any other needs contact the hotel. 

• Booth space is 10 x 10 feet. Included is one 6-foot draped table, two side chairs, and a wastebasket. Signage is the responsibility of the exhibitor. 

• Security will be provided overnight though the airwalls cannot be locked and is open to the public all day and night. INS is not responsible for lost or stolen items left in booths unattended. Review Security in our Policies & Procedures attached. 

• No other exhibitor services are provided by INS.

Individuals with exhibitor badges are eligible to attend all activities of INS meetings with the exception of continuing education workshops, which require an additional fee, and meetings at which INS members may vote. Exhibitors who wish to attend continuing education workshops need to register and pay for CE courses using the meeting registration.

Onsite Exhibit DatesWednesday, February 12 through Saturday, February 15, 2025 (subject to change). Exhibitors are welcome to start earlier or stay longer should they feel it is advantageous for them.

Date Time Exhibitor Move-In:  Wednesday February 14, 2024 10 AM – 2 PM

Exhibit Hours

Wednesday February 14, 2024 2:15 PM – 6:15 PM

Thursday February 15, 2024 8 AM – 1:15 PM 2:15 PM – 5:15 PM

Friday February 16, 2024 8 AM – 11:45 AM 1:45 PM – 5:00 PM

Saturday February 17, 2024 8 AM – 12:15

Exhibitor Move-Out: Saturday February 17, 2024 12:15 PM – 2:15 PM

On-site exhibit hours are finalized as of February 5, 2025. All registered exhibitors will be notified by email of any change in published exhibit hours. We strongly suggest you leave nothing personal or of great value in the exhibitor hall as it is open to the public 24 hours a day. General hotel security will be available during the day and INS will hire security overnight to help secure exhibitor items though this alone is not a guarantee for the safety of your exhibit items.

Overnight Security hours will be as follows:

Wednesday February 12, 2025 to Thursday February 13, 2025 6:15 PM – 8:00 AM

Thursday February 13, 2025 to Friday February 14, 2025 5:15 PM – 8:00 AM

Friday February 14, 2025 to Saturday February 15, 2025 5:00 PM – 8:00 AM

SHIPPING

• Special Instructions for Shipping Conference Bag Inserts will be emailed separately.

• Sample mailing piece artwork is due a minimum of 2 weeks prior to desired deployment date.

• MAILING LISTS will be provided in excel format.

All mailing list rentals are for one-time use only and may only be used to send material pre-approved by INS. Mailing lists may not be stored or kept (in part or whole) for future uses or altered in any way. Unauthorized uses are subject to additional fees and possible legal action. Additional uses may be rented by contacting the INS office.

CANCELLATIONS Returned Payment, Cancellation, & No-Show Policy: All returned check payments are subject to a $30 processing fee. All cancellations must be received in writing and are subject to a $50 administrative fee. Any cancellations received on or after January 29, 2025 will be refunded minus 50% of the total cost. No refunds available for cancellations received on or after February 5, 2025. Exhibitors who fail to show at the meeting will forfeit all monies paid.

Exhibitor & Partner Policies and Procedures

Participant Policy & Guidelines

Please review this entire policy carefully. By signing and submitting a completed application for any partner package, you indicate your agreement to abide by this policy. Failure to abide by this policy will result in forfeiture of all monies paid or due under this agreement.

The following is policy for acceptance of partners for all meetings of The International Neuropsychological Society (INS), as approved by the INS Board of Governors. It may be changed from time to time at the discretion of the Board in consultation with or at the request of the INS Executive Director. Interpretation of this policy for specific partnership applications, advertising, exhibits, or exhibit personnel shall be the responsibility of the Executive Director and/or his/her designated officer(s).

1. ONSITE & VIRTUAL BOOKS AND PRODUCTS. Books, products, etc., which are part of the exhibit must be offered to meeting participants at a discount from retail price of at least 10%.

2. EXHIBIT CONTENT. Exhibits and advertisements must be non-political; consistent with the Ethical Principles, Standards for Providers, and Standards for Tests of the American Psychological Association; and shall not be offensive to public decency on either a local or international basis. The character of the exhibits is subject to the approval of the Executive Director. INS reserves the right to refuse applications on concerns of not meeting standards required or expected, as well as the right to curtail advertisements, exhibits or parts of exhibits that reflect against the character of the meeting. Only exhibits which relate to the science and practice of neuropsychology may be displayed. Contests, lotteries, raffles, and games of chance may not be conducted without prior approval by INS. Airing of either side of a controversial or professional issue will not be allowed.

3. ADVERTISEMENT/MINI-MERCIAL CONTENT. All advertisement content is subject to advance approval by INS. INS reserves the right to decline any proposed ad or video that does not conform to INS standards, principles and ethics. The INS in no way endorses the products, services or source represented in advertisements.

4. ACCEPTANCE OF EXHIBITS. Applications for exhibits are subject to review by the Executive Director to determine suitability for the meeting and to ensure conformity with convention standards. Unethical conduct or infraction of rules on the part of the exhibitor or the exhibitor’s representatives, or both, will subject the exhibitor or said representatives to dismissal from the meeting, in which event it is agreed that no refund shall be made by the INS and further that no demand for redress will be made by the exhibitor or the exhibitor’s representatives.

5. EXHIBIT OPERATION. Soliciting or demonstrating by an exhibitor must be confined to the area immediate to the exhibitor’s table area. Distribution of the exhibitor’s printed advertisements must be done within the exhibitor’s own area. Aisles in front of tables must be kept clear. Objectionable sound devices may not be operated. Engines or any other kind of equipment may be operated only with the consent of convention management of the hotel or facility where the exhibits are being displayed. All property destroyed or damaged by an exhibitor must be replaced in the original condition by the exhibitor or at the exhibitor’s expense. Canvassing, exhibiting, or distributing advertising matter outside the designated exhibit area is strictly prohibited. Persons who are not exhibitors or partners are prohibited from any detailing, exhibiting, or soliciting within the convention hotels or facilities. No exhibits, displays, or advertising material of any kind will be allowed anywhere outside of the designated exhibit area (such as in the convention hotel rooms or hallways) unless approved by the Executive Director in consultation with the convention management of the hotel in advance

6. EXHIBIT LIABILITIES AND INSURANCE. The exhibitor, upon contracting to exhibit, expressly releases the INS or any of its officers, directors, employees, or committee members, or the Local Arrangements Committee, or representatives of any of the meeting hotels or facilities from any responsibility or liability for any injury, loss, or damage that may occur to the exhibitor or to the exhibitor’s employees or property prior to, during, or subsequent to the period covered by the exhibitor’s contract, including but not limited to any responsibility or liability or negligently caused injury, loss, or damage; and further, the exhibitor agrees to hold harmless and indemnify the INS and any hotel or facility against any and all claims made against the INS and/or hotel or facility by any person and arising out of the exhibitor’s acts or omissions. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel or Virtual premises and will indemnify, defend, and hold harmless the Hotel or Virtual Platform, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. The exhibitor must abide by the hotel’s “Hold Harmless Clause”: “The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and Its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.”

7. EXHIBITOR FEES AND FACILITIES. The charges for an exhibitor’s booth shall be at the rate of $1,450 for one booth (all amounts in $USD). The $1,450 rate entitles the exhibitor up to two registration waivers (value up to $1150) for personnel to attend the exhibit/meeting and one table if on site or approximately 100 square feet of space for display purposes. Additional registration waivers (maximum of two per partner) may be purchased at the rate of 2 for $350.00 (a savings up to $800). Individuals with exhibitor badges are eligible to attend all activities of INS meetings with the exception of continuing education workshops which require an additional fee and meetings at which INS Members vote.

8. TERMS OF PAYMENT. Payment for the total amount must accompany the application and agreement. Applications and agreements received without payment will be returned. All application fees must be in U.S. currency. Checks are to be made payable to The International Neuropsychological Society (INS) (only U.S. checks accepted). Discover, Visa, Diners Club, Master Card, and American Express are also accepted.

9. CANCELLATION POLICY. All cancellations must be received in writing and are subject to a $50 administrative fee. Any cancellations received on or after January 29, 2025 will be refunded minus 50% of the total cost. No refunds available for cancellations received on or after February 5, 2024. Exhibitors who fail to show at the meeting will forfeit all monies paid.

10. EXHIBIT SECURITY ON SITE. INS will provide general hotel security during the day and dedicated security overnight. However, the exhibit hall is open at all hours of the day and night to the public. It is highly recommended that each exhibitor take the necessary precautions to protect their exhibit space, products, display materials, and any personal items. INS cannot guarantee items left unattended and accepts no responsibility for loss or damage to such items. Please refer to section #6 EXHIBIT LIABILITIES AND INSURANCE.

11. CONTRACTUAL AGREEMENT. It is agreed that the exhibitors, advertisers and partners will abide by the rules and regulations cited above before, during, and after the meeting and by other reasonable rules considered necessary by the INS or the meeting hotels, facilities or virtual platform, provided these rules do not materially alter the purchaser’s contractual rights.

All matters and questions not covered by these regulations are at the decision of the INS Executive Director.

Thank you for participating in the upcoming INS 53rd Annual Meeting! Please contact the INS Executive Office with any questions regarding exhibitor, advertiser and partner opportunities, pricing and discounts, or to check ad availability: ins@the-ins.org or call +1- 801-487-0475

General Information

Details Coming October 1st!

Daycare Information

They took amazing care of your children in a fun and safe environment in Denver & NYC

GENERAL INFORMATION

Most of the daycare costs will be happily subsidized by INS.

The price per child is $10 per hour for one child, and $15 per hour for two children.

More Details to follow soon.

To register or for more information please contact Brittany Ashley at tamingtoddlersllc@gmail.com.

AVAILABLE HOURS

Daycare will be available during these hours:

Wednesday February 14: 1:00 pm–8:00 pm
Thursday February 15: 7:00am–8:00 pm
Friday February 16: 7:00am–8:00 pm
Saturday February 17: 7:00am–2:00 pm

Coming Soon!
Details Coming Soon

SIG EVENTS

Special Interest Groups at the INS Annual Meeting in New Orleans!

The Special Interest Groups (SIGs) at the INS have been working tirelessly this past year to organize multiple events at the International Neuropsychological Society Annual Meeting in New Orleans. These groups, dedicated to fostering collaboration and knowledge exchange within specialized areas of neuropsychology, provide a unique platform for professionals and researchers who share common clinical and research interests.

We encourage both current and new INS members to consider attending these SIG events, where they can connect with smaller communities focusing on specific content areas. Engaging with SIGs offers a valuable opportunity to delve deeper into discussions, share experiences, and stay abreast of the latest advancements in their respective fields. Whether you are a seasoned member or new to the INS community, joining a SIG enhances your overall conference experience by broadening your professional network and providing access to valuable insights, resources, and collaborative opportunities.

Take advantage of these specialized forums to make meaningful connections, gain exposure to cutting-edge research, and enrich your involvement in the INS community. The SIGs are not just events; they are vibrant communities where like-minded individuals come together to shape the future of neuropsychology.

Schedules for SIG programming and business networking metings will be announced over the next couple months.

SIG Booth Extravaganza:

Don’t forget to swing by the SIG booth, conveniently located next to the registration desk. Grab your ribbons and mingle with our SIG leaders for a dose of inspiration and networking.

Interested in join a group! Click Here

Students/Early Career

Details Coming Soon
Details to come over the next couple months.
 
Details to come over the next couple months.
 
Details to come over the next couple months.